Activity Program Manager

Title:                            Activity Program Manager, Adult Day Health,Wellness & Arts Center

 Reporting to:              Senior Manager, Adult Day Programs

 Department:               Adult Day Programs

Summary:

 The Activity Program Manager is responsible for the development, organization, and directing the overall daily management of the program under the supervision of the Senior Manager. The Activity Program Manager will develop and implement a multi-level activity program to meet therapeutic needs of individuals and groups.  This role will provide direct supervision of the program staff and volunteers. The Activity Program Manager will serve as a member of interdisciplinary team and work closely with Clinical Nursing Manager, Social Worker, and Art Therapist in the ongoing evaluation of new and current participants and programs of the center. The Activity Program Manager will ensure compliance with D.C. Office on Aging, Veteran’s Affairs, Medicaid, Department of Disability Services, Iona policies and procedures and/or other regulatory, grant or contract requirements. 

The Activities Director  shares responsibility with all staff for assisting clients as needed; promoting community awareness of Iona Senior Services and other community resources; and participating in planning, fundraising, volunteer recruitment and other agency-wide efforts which support the whole organization.

 Responsibilities:

 Program Planning and Management

• Oversee planning and implementation of activity program for Adult Day Health, Wellness & Arts Center and ensure that the program meets the standards of the D.C. Office on Aging, Medicaid, Veteran’s Affairs, Department of Disability Services, and/or other regulatory, grant, or contract requirements
• Responsible for day-to-day management of program, kitchen staff, and volunteers; arrange adequate coverage for absences, setting schedule for staff coverage for activities, lunch, breaks, etc.
• Supervise coordination of all activities/trips with other agencies or clubs, including intergenerational programs
• Develop strong relationships with local schools and build an intergenerational program so we have a minimum of 3 per month, excluding AFTA’s programming
• Develop the monthly activity calendar and have a quarterly plan prepared in advance
• Manage the monthly publication of the newsletter /activity calendar so that it is mailed to the participants prior to the first of the month
• Maintain monthly budget and petty cash to coordinate the purchase of program supplies and keeps monthly expenditure chart
• Purchase center supplies
• Ensure timely submission of invoices for vendors, entertainers, or contract staff
• Facilitate bi-monthly program staff meeting
• Facilitate weekly supervisory meetings with program staff
• Responsible for program staff development in coordination with the Day Health Center Director, assessing training needs and arranging for training sessions within and outside of the Center. 
• Plan orientation for new staff and coordinates orientation of new staff member 
• Supervises center volunteers; conducts monthly orientations (or as needed) and offers ongoing support for volunteer supervision
• Mentors employees in the policies, practices of recreation programs and daily operation of center
• Develops and monitors employee performance for program staff
• Conducts performance evaluations for program staff
• Assess socialization needs with Care Plan Team and determine eligibility of each potential participant
• Manage activity assessment and care planning process and coordinate with Care Plan Team in determining goals as necessary
• Documents each month (or assigns designee) on participants regarding their engagement in activities and programs
• Attend assessments with the team to meet potential participant and caregiver.
• Prepares and maintains activity department in good compliance of all requirements of licensing/certifying and grantors
• Monitor kitchen regulatory requirements while lunch is being prepped for service, food is being served and dishes are being cleaned and put away
• Supervise kitchen duties are completed by activities staff – refrigerators cleaned weekly, tables bused, food & refrigerators temps monitored daily, cabinet tops sanitized, etc. 

Direct Service

• Lead  and/or assist activities staff as needed
• Assist with Activities of Daily Living as needed
• Escort as needed
• Supervise and assist in the preparation and serving meals daily

 Community Relations

• Ensure that good relationship with area schools is maintained
• Assist in fundraising and “friend-raising” activities, such as the annual talent show and fashion show, thrift shop, etc.
• Give informational tours of center to prospective participants, families, or caregivers

 Requirements:

•  Bachelor’s Degree in Therapeutic Recreation, Gerontology, Social Work or other related field.
• Five years of progressively responsible management experience including staff supervision and activity coordination.
• Two years experience working with individuals with dementia and their caregivers.
• Strong organization, interpersonal, communication, and relationship building skills.
• Experience in a multi-disciplinary setting preferred.
• Initial and annual chest x-ray/PPD or medical certification.
• First Aid and CPR certification.
• Food Safety Certification preferred.

To apply, please send your resume and letter of interest to This e-mail address is being protected from spambots. You need JavaScript enabled to view it . 

EOE/m/f/d/v